Typical Mistakes to Avoid When Using Employee Time Tracking Software

Employee time-tracking software is the need of the hour (LOL) for businesses to increase the focus and efficiency of their employees. With so many tools, features, and functionalities, time management becomes simple. This ensures timely project completion as your employees give their best performances every time. Amazing, isn’t it? However, regardless of how good it may seem, proper implementation is essential for short-term and long-term success. Nonetheless, a few organizations still make mistakes while implementing software for employee time-tracking.       

What is Employee Time Tracking Software?

If you don’t know what you are implementing in your organization, then how will you implement it? So, let’s wrap our heads around timesheet software first. Simply put, it’s a software solution with tools, features, and functionalities that monitor work hours and automate time-tracking.

Of Whom?

• Of your employees of course as they are your most important resources who need to have the maximum focus and efficiency.

How?

• You can configure the time-tracking software to work as per your KPIs and objectives. 

• The software will monitor your employees’ work time as per your standards and settings.  

• The software will generate accurate reports for you to review.

Are there any Benefits? 

• We see improved time management as one of the benefits.

Key Features of Employee Time Tracking Software

So far, we know what employee time-tracking software is. In the above section, we also mentioned that software solutions for tracking the time of your employees also come with a plethora of features. However, what’s so special about them? Let’s get right into it. 

Automated Time Tracking

Imagine a scenario where your employees are focusing on the clock ticking instead of their task at hand. Such cases will decrease their focus and efficiency. However, employee time-tracking software does the opposite. The automated time-tracking feature ensures accurate tracking of work hours, increasing the work-focus of your team members.   

Working and Idle Hour Calculation

As we mentioned above, software for employee time-tracking calculates the work hours of your employees. However, you also get accurate data on their idle hours. This lets you identify the top work-time utilizers, work patterns, workflow trends, and employee efficiency levels. Overall, a handy feature for you to take charge of your team.   

Billable Hours Calculation

What are billable hours? These are all the work hours of your employees with a direct connection to the clients. In short, billable hours exclude all the hours of email response, conferences, meetings, etc. Furthermore, time-tracking software solutions also automatically calculate billable hours with your set configurations for more accuracy. Overall, it accrues payroll and invoicing.    

Accurate Attendance Monitoring

Usually via integration with attendance software or biometric registers, employee time tracking tools also monitor and log the attendance of your employees. This means that you can say bye-bye to attendance forgeries, time thefts, and buddy punching (Although doing it during your education is alright) 

Common Mistakes to Avoid When Using Time Tracking Software

So far we mentioned the features and benefits of software for tracking accurate time. However, properly implementing the time-tracking software in your organization is also essential for the best results. Thus, following all the work-hour monitoring rules is necessary. However, there are a few common mistakes that you also need to look out for.  

Lack of Training

First and foremost, what do you do when you hire a new employee without prior experience? You train her or him. Similarly, when it comes to using time-tracking software, your employees need special training. However, neglecting this can cause big issues. 

Overcomplicating the Process

If you fail to pick the right time-tracking software, then it’s another big problem. The tool can be overcomplicated to use and your employees may spend more time understanding it than actually reaping the benefits.   

Ignoring Employee Privacy

If the software tracks more than work hours, it’s a red flag, if it hinders employee privacy. Neglecting this can cause your employees to quit your organization more frequently. 

Not Customizing the Software

As we mentioned in one of the previous sections, you can configure the time-tracking software to work as per your requirements. However, some organizations just don’t follow this step. The result is 0 output.   

Neglecting Review

Even if everything is good and the time-tracking tool is working as per your requirements, not reviewing the performance reports it generates is a waste of time. How will you make better data-driven decisions this way? 

Conclusion 

This concludes today’s post on common mistakes to avoid when using employee time-tracking software. To summarize, employee monitoring software solutions with time-tracking are a requirement for organizations to optimize time management and improve the focus and efficiency of their staff. With the software’s plethora of features such as automated billable hours, idle hours, time-tracking, and attendance calculation, employers take charge of their teams. However, it’s also possible for organizations to make some common mistakes while implementing such software. One of these is neglecting employee privacy. So, if you want a time-tracking software that considers employee privacy, we recommend DeskTrack.