Best Ways to Import PST Files into Office 365 Mailbox

Office 365 has become every businesspersons’ preference for a collab and communication with clients and colleagues. Nowadays, many users also want to import PST files into Office 365 mailbox to move into Office 365 with all their Outlook data.

One can use Outlook’s Import/export wizard to move all their Office 365 data into PST files. Unfortunately, this way, there is a delay as you’ve to create an Outlook profile for every single Office 365 account in which you want to import PST files.

Let me explain how you can do it. I have explained the process in two-phase, so it’ll be easy to understand for you.

Outlook’s Import & Export utility to import PST files into Office 365

Phase1: Create Outlook profile for Office 365 mailbox

  • Start with launching Outlook and click on the New option from the profile wizard.
  • Move forward with providing a name for the profile. Now tick the Manual Setup or Additional Server Types button In the following wizard.
  • Then check the POP or IMAP option and click on the Next button.
  • Following provide all the asked credentials and click on the More Settings option. Next, go to the Advanced tab and change the incoming and outgoing server values.
  • Once done with all steps, click on the Test account settings option.

Phase2: Export Outlook profile (Office 365) data into PST file

  • Open Outlook with the Office 365 profile and go to the File tab.
  • Next, select the Open & Export option and click on the Import/Export option.
  • Following will be Import and Export wizard; choose the Import from another program or file option.
  • Choose Outlook Data File (.pst) option and click Next in the following wizard.
  • Now browse the PST file you want to import and select a radio button for duplicates as per your need. After that, click on the Next button.
  • Now it will ask you to select folders from PST files that you want to import into your Outlook profile (Office 365). You can also select the complete PST file.

By pursuing these steps, you can easily import PST files into Office 365 mailboxes, but as I said, it’s not a reliable solution for MNCs and individuals with multiple PST files. The reason behind it is simple you have to repeat the same process, and also, this utility has a few drawbacks and risks of data alteration.

What’s the alternative or reliable solution?

If you’re a business person and want a solution that can import every bit of PST file, then I suggest using third-party tools such as Shoviv PST to Office 365 migration tool.

Obviously, there are many vendors in the market, but I prefer Shoviv because it provides every looking for and required features. Besides this, its convenient GUI makes the software easy to use, even for non-technocrats. Let me explain its working process for you so it’ll be easy for you to pick a better solution to import PST files to Office 365 mailbox.

Import data into Office 365 from Outlook PST files

  1. Install and open the software in your system and click on the Add PST files option.
  2. Now add the PST files to import. You can import many PST files as possible; the software has no bar on adding numbers.
  3. Now the software will process the files and will display a preview of the content. Move forward by clicking the Office 365 option from the ribbon bar.
  4. Following check the folders/subfolders you want to import. One can also do the custom folder selection. Then, click Next to continue with the process.
  5. Next, the Target wizard pops up. Here provide the Office 365 administrator credentials and click on the Next button. One can also choose a rep-configured Outlook profile to import PST files.
  6. Now, map source PST files with the Office 365 mailboxes. You can also check whether your Office 365 mailbox is valid or not.
  7. Move forward with the filter option on the message class and date range criteria. Options for folder mapping and email translation are also available; click Advance Option to access.
  8. Now the software starts importing PST to Office 365 mailboxes and displays a live log report.

That’s it. It’s a simple and effective way to import PST  Office 365 mailboxes. As I have mentioned earlier, the software has every looking for features like

  1. Incremental export to resume interrupted process.
  2. Filter our duplicate items to prevent duplicity in Office 365 mailbox.
  3. A folder mapping option to export data across folders.
  4. An email translation option to replace the canonical name with an SMTP address.
  5. Filter option to exclude unwanted items.

I suggest you try its free version and check this astounding software before making any choice to import PST files.

What do you think?

Written by Albert Taylor